Good Practice Guidelines for Fundraising

 Thank you so much for your interest in fundraising for Tuam Cancer Care – we really appreciate your support.

Tuam Cancer Care values the contribution of members of the public who generously give their time to fundraise for the organisation. As an organisation we encourage all fundraisers to notify Tuam Cancer Care in advance of the event, so support and assistance can be provided.

Please take the time to have a read of our guidelines, before completing the online Fundraising Proposal Form with as much information on your fundraising plans as possible, 

Once we have received the completed form, we’ll contact you to talk through your plans.

Fundraising Guidelines

• Fundraiser management: We are delighted to offer you advice and guidance around planning your event, however the overall running of your fundraiser including PR, event management, expenses, cash management and logistics are your responsibility.
• Representation from Tuam Cancer Care: If you require a representative from the organisation at your event please state it in the form. While every attempt will be made to have a representative we cannot always guarantee it. Please note, that while we have a small number of volunteers, their role is to assist in the running of Tuam Cancer Care own events.
• Organising Committees: We do not sit on committees for any external events.
• Fundraiser PR: Please inform us, in advance, of any PR you are planning to do.
• Logos: If you would like to use our logo, we will send you a high-resolution version, just ask!
• ‘In Aid Of’: Please don’t use our name in the title of your fundraiser e.g. Tuam Cancer Care Fashion Show, as its best to say we are the beneficiary of the proceeds raised. For example, ‘Fashion Show in aid of Tuam Cancer Care, looks and sounds much better.
• Proofing materials: A final proof of your promotional materials which have our logo / name on it must be sent to us for final approval.
• Sponsors: Please let us know of approaches / requests you plan to make to companies for sponsorship or for prizes / draws etc. Just in case we have asked them for something too!
• CD’s / Calendars / Event Tickets / Sales based fundraisers: If you’re planning to produce and sell CD’s, Books, Calendars etc. or to sell tickets as your fundraiser you are solely responsible for their promotion and selling. We don’t sell such items and they are not permitted to be sold in our drop-in centre. We also don’t take any liability for any financial loss that may arise from their production.
• We DO NOT buy tickets or “tables” for events.
• Branded Items: We have a limited number of fundraising branded items we will be happy to send you to help with your fundraising (sponsorship cards, posters, t shirts etc.) if they are in stock.
• Meetings: in order to maintain client confidentiality, we would appreciate if meetings/ event discussion are pre-arranged, by calling 093 28522 or emailing fundraising@tuamcancercare.ie.
• Collection Buckets: Our collection buckets are now fitted with QR Codes and NFC Stickers for cashless donations at each event.
• Facebook/Instagram/Linkedin/Website: we are happy to advertise events on our social media pages once we have approved it.

Financial & Legal guidelines

• Legal: All your fundraising activities must be in accordance with all applicable laws and public health advice.
• Insurance: Tuam Cancer Care insurance does not extend to volunteer events – we recommend you seek independent insurance advice.
• Permits: Some fundraising involving either cash, or non-cash collections from the general public may require a Garda permit, for which you can apply at your local Garda station. Don’t hesitate to contact us if you have any queries.
• Door-to-Door fundraising: We DO NOT authorise door to door fundraising  in aid of Tuam Cancer Care.
• Cash handling: To ensure you limit risk, at least two people should be involved with counting, handing over or banking of the proceeds raised. It is the responsibility of the event organisers to count the funds raised.
• Handing over funds raised: It would be great if all funds raised could be given to us within 30 days of your fundraiser taking place. Let us know if it’s going to take a bit longer than that.

Submitting this form: Please complete and submit this form at least a month in advance of your fundraiser, giving plenty of time for us to help you out!